GDPR consent

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Data Protection is an integral part of the Company’s business practices and Coalter Digital (‘Coalter Digital’ or ‘we’) is committed to protecting your personal information, whether you are a business contact; a customer or prospect interested in our services; an employee or freelancer or a supplier of Coalter Digital.

This privacy policy explains how Coalter Digital looks after your personal data in accordance with General Data Protection Regulations (GDPR) and also explains your rights.

1.0 BUSINESS CONTACT INFORMATION

1.1 We may hold business contact data if you are a decision maker in an organisation that is someone who buys media opportunities for your company, so that we are able to speak to you about Coalter Digital and its offerings. This data would have been supplied directly to us by you or via one of our sales houses and is held on a central database to enable us to manage and monitor contact preferences. Your data can only be used where the potential opportunity with Coalter Digital might be relevant to you in your professional capacity.

1.2 The personal data we hold centrally is your name, job title, company and contact details, including your preferred email address and telephone number where supplied.

1.3 We want to respect your wishes about how and if you are contacted. You will always receive an email when your details are added to our database so that we can confirm and collect your consent to be contacted in the future.

1.4 The legal basis for processing your data is ‘legitimate interest’ because Coalter Digital benefits from advertising booked across the range of its brands.

1.5 We do not use your personal data for any automated decision making or profiling.

1.6 Your rights concerning your personal data are:

  • You can ask to see the personal data we hold about you and we will show you, free of charge
  • We will update the personal data to correct errors when you tell us about them
  • We will supply you with an electronic copy of the personal data we hold about you if you ask us to
  • We will stop processing your personal data if you tell us to
  • We will delete your personal data if you ask us to. The law says we must not contact you again if you ask us not to. For this reason, we may need to keep the paper trail confirming deletion to make sure this happens

1.7 If you wish to contact us, please refer to Section 7 of this policy.

2.0 CUSTOMERS / PROSPECTS

2.1 When you sign up to our services, such as our website forums, mobile applications, regular newsletters, enter competitions, buy a magazine, buy event tickets, order products or take up a reader offer, we may ask for personal information about you, and hold this information to enable us to contact you.

2.2 The personal information we hold could include your name, e-mail address, postal address, telephone or mobile number, date of birth and any specific requests, events, titles etc that you may have purchased or enquired about. Different services may ask for different types of information.

2.3 If you are aged 16 or under, you must get your parent/guardian’s permission before you provide us with your personal information. Unless you have this consent, you are not allowed to give us your information.

2.4 We do not store credit card details.

2.5 Relevant personal data will be shared with contracted 3rd party companies engaged to fulfil our subscription obligations and/or deliver products and services, including Events.

2.6 Relevant personal data will be shared with credit reference agencies if Coalter Digital agrees to extend credit to a buyer or exhibitor.

2.7 We will not share any of your personal details with any 3rd party companies for marketing purposes without collecting your explicit consent.

2.8 It is possible we might have to disclose this information for legal purposes.

2.9 The legal basis for processing your data is ‘legitimate interest’. Coalter Digital benefit from subscriptions, advertising, events tickets and sales of products and would like you to order again.

2.10 We do not use your personal data for any automated decision making or profiling. This website may contain adverts. These will typically be served through our advertising partners who may have detailed privacy policies relating directly to the adverts they serve. Clicking on any such adverts will send you to the advertiser’s website through a referral program which may use cookies and will track the number of referrals sent from this website.

This may include the use of cookies which may in turn be saved on your computer’s hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

A Cookie is a small text file that stores a small amount of data about your website visit. We may use Cookies to:

  • help you to navigate the site and to use its services and features
  • collect information about your choices and preferences
  • enable you to share pages and content on social media
  • collect analytics to inform us about use of the site and enable us to improve it.Analytics Cookies allow us to see the overview patterns of usage on the site; we do not examine this information for individually identifiable information.
  • To display targeted promotions or advertisements based upon your interests on the site or to manage our advertising. These Cookies collect information about your activities on this website and others to provide you with targeted advertising.

You can choose whether to accept Cookies by changing the settings on your browser.

2.11 We will continue contacting you after you have stopped being an active customer for a period of two years. After this point we will either delete your data or keep it because you have asked us to.

2.12 Your rights concerning your personal data are:

  • You can ask to see the personal data we hold about you and we will show you, free of charge
  • We will update the personal data to correct errors when you tell us about them
  • We will supply you with an electronic copy of the personal data we hold about you if you ask us to
  • We will stop processing your personal data if you tell us to
  • We will delete your personal data if you ask us to. The law says we must not contact you again if you ask us not to. For this reason, we may need to keep the paper trail confirming deletion to make sure this happens

2.13 If you wish to contact us, please refer to Section 7 of this policy.

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